Consultant stack
Zeenat Wangara
Operations & Online Business Manager
At a glance
- 7 tools
- 6 categories
- 7 uses personally
Core stack
Picked only from the consultant's own words: daily use, years of use, "almost exclusively".
AsanaCommand centre
"My project command centre." "Asana is my personal favourite."
NotionEverything hub
"Notion is where I keep all my 'brain stuff.'"
QuickBooksGo-to
"QuickBooks is my go-to for bookkeeping, invoicing and keeping track of cash flow."
"Your tools should make your life easier, not more complicated. The best setup is the one you actually use consistently." And: "Start simple. Pick one tool for each area: project management, scheduling, communication, file storage and money. Build from there."
Details for every tool
In the consultant's own words, with a link to the source of each quote.
Copies the scored tools into your private My Stack. Nothing is shared.
Project management1
Why:"Asana is my personal favourite." "It keeps tasks, deadlines and updates in one place, so nothing slips through the cracks." She uses it for "mapping out client projects", "tracking tasks for myself and my team", "setting up repeatable workflows" and "keeping everyone accountable without endless emails".
File storage1
Google DriveNot in Curalo yetUses itWhy:"Google Drive keeps files organized, shareable and easy to find." "It works on any device", "you can control who sees what" and "it is simple for clients to upload or review files." Her tip: "Create a clear folder structure upfront so you do not end up with fifty versions of 'Final_Final2_Updated.doc.'"
Scheduling1
Why:"If I had a dollar for every 'What time works for you?' email I used to send, I would be on a beach somewhere (oh wait… I am!). Calendly fixes that." She uses it for "client calls", "intro chats with potential partners" and "quick check-ins with my team".
Communication2
SlackNot in Curalo yetUses itWhy:"When you have a remote or hybrid team, Slack is a lifesaver." She uses it for "daily check-ins", "quick questions that do not need a call", "sharing wins and updates" and "keeping my inbox way less scary". Her tip: "Set some basic rules. Otherwise, Slack can turn into another distraction."
Why:"Loom lets you record quick screen shares and videos." Perfect for "SOPs and training", "explaining feedback" and "showing a client how to do something". "Send the link, save the back-and-forth. Plus, your team can watch on their own time."
The everything hub1
- NotionNot in Curalo yetUses it
Why:"Notion is where I keep all my 'brain stuff.' It is like a digital notebook, wiki and database rolled into one." She uses it for "storing SOPs and templates", "planning content ideas", "tracking goals and metrics" and "keeping personal notes separate but easy to find". "Just do not fall down the Notion rabbit hole of endless 'perfect' templates!"
Money1
Why:"Good ops means knowing where your money is." "QuickBooks is my go-to for bookkeeping, invoicing and keeping track of cash flow."
Q&A
- What do you do, and for which clients?
- "I've been doing this work for several years now... building and managing the operational infrastructure of growing online businesses." And: "The businesses I've worked with span coaching, podcasting, course creation, real estate, consulting, and nonprofits. What they all had in common when they came to me: they were making money and losing time."From her Learn More page ↗
- How do you start with a new client?
- Three steps. Understand & Audit: "Before I touch anything, I need to understand your business the way you understand it." "We do a proper audit, not a quick skim, so nothing gets missed and nothing gets fixed twice." Build & Streamline: "I design the systems, workflows, and structures your business actually needs. Not what worked for someone else's business." Run & Refine: "Once it's live, I don't disappear."From her Learn More page ↗
- How do you keep a remote team on the same page?
- "Remote teams fall apart when info is scattered across 10 different apps. Choose one hub where everyone can find" tasks and deadlines, meeting notes, SOPs and key files. "Notion, Asana, ClickUp, or Google Drive all work. The tool matters less than sticking to one." Her rhythm: "Weekly or biweekly team check-ins", "Monthly one-on-ones" and "Async updates for small stuff", plus "A kudos channel in Slack".From her post ↗
- How do you write SOPs a team will actually use?
- "Keep it short, easy to find, and easy to follow." "Store It Where People Actually Work": "Use a shared Google Drive, Notion, ClickUp—or whatever your team already uses daily. Link SOPs directly to tasks if you can." And: "Start with one or two high-impact processes and build from there. You don't need a binder of 50 SOPs overnight."From her post ↗
- How do you streamline client communication?
- "Templates are your best friend when you want to save time and sound human." "But don't just copy-paste. Add their name. Mention something specific about their project." And set boundaries early. "At the start, tell your clients" "Your working hours", "How and when they can reach you" and "How quickly you'll reply".From her post ↗
- What do you trust AI with in client work, and what never?
- "My take? Use AI calls for routine stuff like confirming bookings or sending payment reminders — but keep real conversations real. Human connection still matters."From her post ↗