Consultant stack
Pawel Tatarek
Freelance B2B SaaS Content Writer & Editor
At a glance
- 21 tools
- 3 categories
- 21 uses personally
Core stack
Picked only from the consultant's own words: daily use, years of use, "almost exclusively".
Claude CodeCommand center
"It's now my main command center."
NotionProjects
"it's where project information and reusable knowledge live"
TrelloPipeline
"I use Trello to keep track of article pipelines as well as all the other freelance tasks"
"Over the years, I've tested a bunch of software tools to streamline my processes and produce better quality content. Some didn't stick, but others became essential tools that I use almost daily."
Details for every tool
In the consultant's own words, with a link to the source of each quote.
Copies the scored tools into your private My Stack. Nothing is shared.
Research & Writing11
- Claude CodeNot in Curalo yetUses it
Why:"It's now my main command center. My writing processes live in reusable content workflows, with instructions for each stage and client files that tell Claude what good work looks like." "I can coordinate the writing and the admin from the same place, with the relevant files and instructions already available."
Why:"ChatGPT suits a quick discussion or editing question; Codex suits work that needs access to the actual materials." "With Codex, I've brought over workflows from my Claude setup."
Why:"Perplexity's API powers source discovery in my article research workflows." "Those results are leads. The next step is to open the original sources, check what they actually say, and keep the evidence that supports the article's argument."
Why:"I use Consensus to find academic evidence and get my bearings in unfamiliar research." "I still check the underlying paper before using a finding. The summary helps me decide where to look; the study tells me what I can claim."
Semantic ScholarNot in Curalo yetUses itWhy:"I use Semantic Scholar alongside Consensus to dig further into a subject. Once I've found a relevant paper, I can follow its references and see how later research builds on it."
Gemini NotebookNot in Curalo yetUses itWhy:Formerly NotebookLM. "I use it to build knowledge bases around topics I write about, including SEO and ecommerce." "Being able to query a collection of sources is useful when I remember reading something but can't remember which document it came from."
AirOpsNot in Curalo yetUses itWhy:"I've built editing workflows in AirOps that execute a sequence of edits and optimizations, one after another." "I still review the suggestions. An edit can be grammatically sound and make the article less like the person who wrote it."
- NNeuronWriterNot in Curalo yetUses it
Why:"I use NeuronWriter for optimizing blog posts for SEO clients that don't use Surfer or Clearscope." "Once I have a draft, I paste it in and see which keywords or subtopics I'm missing." "Currently, the Bronze plan is all I need."
- Replaced
- Scalenut
DataForSEONot in Curalo yetUses itWhy:"DataForSEO supports the SERP analysis stage of my content workflows." "I also use it in content audits and opportunity research."
AhrefsNot in Curalo yetUses itWhy:"I use Ahrefs primarily for keyword research and competitor analysis." "as I write a lot about SEO and link-building, I use Ahrefs screenshots to illustrate all the how-to guides."
Why:"I use Grammarly to proofread every draft before sending it to clients." "It doesn't replace my own editing, and I don't always agree with its style recommendations". On the free version: "it's more than enough for my needs."
- Replaced
- ProWritingAid
Graphic Design2
Why:"I use Canva to create blog graphics, social media posts, and quick illustrations, mostly for my projects." "I occasionally use it for client work, but whenever there's a chance, I let professional designers do it."
VecteezyNot in Curalo yetUses itWhy:"When I need stock photos, Vecteezy is one of my go-to resources. The downloadable license feature is particularly useful for client projects where I need to prove I have permission to use an image."
Productivity & Business8
Why:"I use Trello to keep track of article pipelines as well as all the other freelance tasks, like sending invoices, responding to emails, or following up on SME requests."
Why:"I track time so I can analyze the effort behind an article, including research and revisions." "My planning workflow pulls historical Clockify entries through its API."
- NotionNot in Curalo yetUses it
Why:"In my setup, it's where project information and reusable knowledge live, including assignment details that other workflows need." "My new assignment workflow can create a record with the due date, fee, and document links."
- Replaced
- Evernote
Why:"I rely on HubSpot CRM to track my client relationships and SMEs I collaborate with." "Having all communication history tied to a contact means I can jump into any conversation with full context."
Why:"I use Buffer to batch schedule my LinkedIn posts for the week. It helps me stay consistent on social while keeping my time focused on writing."
Why:"I use Otter for client calls and SME interviews." "I still check the recording before treating a transcript passage as a verbatim quote."
- Replaced
- Sembly AI
Why:"TidyCal is a booking tool that replaces Calendly in my stack." "I use TidyCal to schedule interviews, client calls, and virtual coffees without endless email exchanges."
- Replaced
- Calendly
QuickFileNot in Curalo yetUses itWhy:"I use QuickFile to issue invoices, track payments, and log expenses." "during tax season, having everything organized and HMRC-compliant saves me from stress and extra accountant fees."
Q&A
- What do you do, and for which clients?
- "I write in-depth blog posts, case studies, and research reports for mid-market and enterprise B2B SaaS companies." "I also refresh, edit, and optimize existing content, and scale content ops with bespoke AI workflows." "Over the last 5 years, I've written 700+ blog posts for B2B SaaS brands."From his homepage ↗
- What do you trust AI with in client work, and what never?
- Claude Code is "my main command center", and "the same setup handles the work around the article. My workflows cover LinkedIn repurposing and new assignment setup." But the checks stay with him: "I still check the underlying paper before using a finding." "I still review the suggestions. An edit can be grammatically sound and make the article less like the person who wrote it." "I still check the recording before treating a transcript passage as a verbatim quote."From his tech stack post ↗
- Which tools did you drop, and why?
- Evernote: "I've replaced it with the Notion/NotebookLM combo and haven't looked back." ProWritingAid: "I found it too bloated for my needs, and eventually I settled for Grammarly." Scalenut: "I replaced with NeuronWriter because the UI was hard work and the keyword recommendations seemed random." Wordtune: "Now, I can replicate it easily with ChatGPT." Gemini: "Gemini 3.0 ruined it all and I'm not going back."From his tech stack post ↗
- How do you decide whether to add a new tool?
- "Before I add a new app to my tech stack, I answer these 3 questions:" "Does it solve a genuine problem?" "Do I have other tools that can already do the job?" "Is it easy to integrate into my workflows?" "If the answer to any is 'No', I give it a miss." And: "I always start with a monthly subscription to see if I actually use it enough to justify a yearly plan."From his tech stack post ↗
Closest starter stack: Win-clients stack